--- title: "LeadToBill — Your business. One flow." description: "LeadToBill is streamlined AI-powered business software that brings the entire process from lead to invoice into one flow. Built for freelancers, independent professionals, and small teams." url: https://leadtobill.com/en language: en --- # LeadToBill — Your business. One flow. From lead to invoice\ all in one lean AI platform. ## What your software really costs ### Sound familiar? Every month you pay for a program with more menu items than a Viennese wine tavern has wines. You've never opened half of the modules, and the rest needs a training course. And when you just want to write an invoice at the end of the month, you click through five screens that look like they got stuck in 2011. Nobody logs their hours on time anyway, the quote sits in Word, the customer in Outlook, and whether the project actually made money, nobody really knows in the end. That's not bad luck. That's everyday life in most agencies. We know this so well because we spent more than 20 years building agency software ourselves \[[Maveno](https://maveno.ai)\]. So we know every menu item nobody needs. **In LeadToBill, we simply left them out.** ### Savings calculator: what are you actually paying for your old software? The calculator on the website compares today's licence costs with LeadToBill: full users × €9.90 plus time trackers × €5.90 per month, excluding VAT. Anyone who registers by 31 December 2026 pays half price for three years. Sample calculation: 5 full users and 3 time trackers, paying €25 per person per month today. | Item | per month | | --- | --- | | Your software today (8 × €25.00) | €200.00 | | 5 full users × €9.90 | €49.50 | | 3 time trackers × €5.90 | €17.70 | | Early bird: half price for 3 years | −€33.60 | | LeadToBill per month | €33.60 | | **You save** | **€166.40** | That's roughly €1,997 a year and €5,990 over three early-bird years. On top of that, LeadToBill is free until 30 November 2026. We're only comparing licence costs here. You know better than we do what else your current software can do. The real question is how often you need it. ## How LeadToBill works **Project. Invoice. Done.** Quotes, time, tasks, expenses - only when you need them. - **Minimal:** Create a project, write an invoice. Nothing more is needed. - **With quote:** A quote first - the invoice grows out of it with one click. - **Everything:** Leads, tasks, time, expenses: it all runs on the project. Use it whenever you want. 1. **Leads:** An enquiry comes in, the opportunity is captured. Becomes a project once you win it. 2. **Project:** Your starting point. Pick a customer, create the project, go. 3. **Quote:** AI-assisted in seconds. Becomes the invoice later with one click. 4. **Task:** What needs doing hangs off the project. No extra tool. 5. **Time:** Hours run on the project and the task. Billable time is visible right away. 6. **Expense:** Freelancer and incoming invoices land in the project and in the margin. 7. **Invoice:** From quote, time and expenses. E-invoice, compliant, sent. Always running: - **AI assistant:** One sentence instead of a hundred clicks - at every step. - **CRM:** Contacts and customers - there at every step. - **Controlling:** Revenue, costs, margin - live per project. - **Integrations (coming):** Your accounting and your tools - out at the end, never typed twice. ## Why LeadToBill **Simplicity without compromise.** No training. No 200-page manual. Log in, get started, done. ### What makes LeadToBill different? - **AI-first — not an add-on.** LeadToBill was built from the ground up with and for AI — future-ready, rather than bolted onto legacy software. - **Built by people who know.** Our founders have years of experience with business processes. We know what matters today and tomorrow. - **Fair.** Affordable, transparent pricing with no hidden costs. - **No feature bloat.** One clear core process that fits seamlessly into your existing workflows — instead of 500 features nobody needs. ### 100 clicks? Or ... one sentence. The AI assistant does more than answer questions like “How many hours can I bill?” — it takes action. It creates customers, builds your service catalogue, and suggests quotes. One sentence is enough. > “We build websites. Create a service catalogue for me and add ‘Vienna Blood’ as a customer.” What comes back isn't finished records but three suggestions. Confirm them one by one if you're cautious. Or all three at once if you're in a hurry. Nothing lands in your customer data unless you say so. Everything remains editable. And if you get stuck, simply ask: “What can you do?” ![The LeadToBill AI assistant: from a single sentence it proposes three linked steps for confirmation - create the customer “Wiener Blut” in Vienna, create a project and draft a cost estimate with four line items.](https://leadtobill.com/screens/ki-assistent.webp) ## Who LeadToBill is for **From the one to the many.** One Tool to bill them all. Leads, quotes, projects, time, expenses and the legally compliant e-invoice run in one flow, with CRM and controlling alongside. Simple enough to get going without training - and lean enough to work as one part of a large tool stack. ### Working alone Quote in Word, hours in a spreadsheet, invoice in a portal: everything typed two or three times, and nobody pays you for those hours. For everyone who needs a legally compliant (e-)invoice and wants a simple, pragmatic process. One seat: € 4.95 per month. ### Small teams · 2-5 people One sells, one delivers, one writes the invoice - and information gets lost in between. For everyone who wants to work efficiently without anyone chasing timesheets at the end of the month, and who likes to know where both potential and running projects stand. Anyone who only logs hours pays € 2.95 instead of € 4.95. ### Growing teams and entire departments · 6+ people Past six people the ratio flips: a handful run the system, quite a number only log their time. Most vendors still charge the full seat price for every one of them. With LeadToBill you only pay for the roles you actually need, and you keep full control over all leads and projects. On top of that, interfaces will bring the best possible efficiency. The saving grows with every additional person. ### Your own software stack You already have a project tool your team knows and an accounting system your tax advisor insists on. What you are missing is not another all-rounder, but the lean spine from lead to invoice in between. LeadToBill is deliberately built to fit in rather than replace. We say openly what works today and what is on the roadmap. ## LeadToBill pricing **€9.90 or €5.90. Free until 30 November 2026.** Use is free in October and November 2026. Billing starts on 1 December 2026. Anyone who registers by 31 December 2026 pays half price for three years from registration. LeadToBill pricing per user per month, excluding VAT: | Plan | Regular | Early bird (until 31 Dec 2026) | | --- | --- | --- | | **Full user:** The complete feature set - from lead to invoice. | €9.90 | €4.95 | | **Time tracker:** Time tracking only - for everyone who logs hours. | €5.90 | €2.95 | The half price applies for three years from registration - even if you register in December. Includes fully functional, limited trial access to the AI assistant. Coming soon: - Connect your own LLM provider via an API. - Alternatively, buy additional AI usage directly through LeadToBill. - Connect LeadToBill to external AI assistants such as ChatGPT or Claude via MCP. - No setup fee - No minimum term - Cancel monthly - All prices excluding VAT ### Roadmap - **September 2026:** Boarding, end of beta - **October 2026:** Free takeoff - **November 2026:** Still free - **from 1 December 2026:** Billing starts, early-bird discount - **from 1 January 2027:** Cruising altitude, regular prices ## Be among the first. Sign up and secure free test access. Your personal test environment. Keep your data and continue working with it if LeadToBill is right for you. - [Sign up now](https://app.leadtobill.com/sign-up) - Already have an account? [Log in](https://app.leadtobill.com/auth) ## FAQ ### What is LeadToBill? LeadToBill is AI-powered business software that brings the entire process from lead to invoice into one streamlined flow. Instead of using separate CRM, accounting, and invoicing tools, you can handle everything in one application. ### Who is LeadToBill for? LeadToBill addresses four groups: people working alone, small teams of 2 to 5, growing teams and entire departments of 6 or more, and organisations fitting LeadToBill into an existing software stack. The industry - agency, consultancy, planning office, or IT service provider - matters less than the size. ### Is LeadToBill suitable for people working alone? Yes. Working alone usually means typing the quote, the hours, and the invoice into two or three separate programs. In LeadToBill the quote becomes the project and the project becomes the invoice, with no retyping. One seat costs € 4.95 excluding VAT per month at the early bird price. ### Is LeadToBill suitable for larger teams and departments? Yes. From around six people onwards, a few run the system while many only log their time. Because a time tracker costs less than a full user, you only pay for the roles you actually need instead of a full seat for everyone. ### Can LeadToBill be combined with existing software? LeadToBill is deliberately built lean, so it fits into an existing software stack as the spine from lead to invoice rather than replacing project management or accounting systems. Interfaces to accounting and further tools are on the roadmap. ### How does LeadToBill work? LeadToBill needs only two steps: create a project and write an invoice. Quotes, leads, tasks, time tracking, and expenses can be added when you need them — a quote then becomes the invoice with one click. CRM and controlling run alongside every step. ### How much does LeadToBill cost? LeadToBill costs €9.90 excluding VAT per full user per month and €5.90 excluding VAT per time tracker per month. Use is free in October and November 2026; billing starts on 1 December 2026. There is no setup fee and no minimum term, and LeadToBill can be cancelled monthly. ### What is the difference between a full user and a time tracker? A full user has the complete LeadToBill feature set - from lead to invoice - and costs €9.90 excluding VAT per month. A time tracker is limited to time tracking, for everyone who only logs hours, and costs €5.90 excluding VAT per month. Both prices are per user per month. ### Is there an early bird discount for LeadToBill? Yes. Anyone who registers by 31 December 2026 pays half price for three years from registration: €4.95 instead of €9.90 per full user per month and €2.95 instead of €5.90 per time tracker per month, both excluding VAT. [Deutsch](https://leadtobill.com) · [Legal notice](https://leadtobill.com/legal-notice.md) · [Privacy](https://leadtobill.com/privacy.md) · [Terms](https://maveno.ai/agb) · powered by [maveno](https://maveno.ai)